All requests have to be made in writing and form should be submitted with the Company seal and signature.
The stall can not be confirmed until full payment in advance is received.
In case the event is postponed or cancelled, liability of the organizers is limited to refund of the fees paid by exhibitor.
No refund is possible if the participation is withdrawn or event is rescheduled due to condition beyond organisers control.
Every effort will be made to meet your requests. This will however not be recognized as a condition for participation.
If balance payment is not made by 15th Dec. 2017, organiser reserve right to cancel booking, with no refund of advance payment.
Full rental payment must be made 45 days before event. Failure to do so will result in stall relocation at sole discretion of organisers with no liability on organiser.
Only the agreed exhibits may be displayed. Exhibits may be removed subject to permission from the organisers. The Organisers will not be responsible for any damages, in case of the application being signed by a third party (e.g. representative). The exhibitors are requested to insure all their exhibits, before getting them to the Venue.
The space (Shell Scheme) will be allotted on 22nd February 2018 after 1.00 p.m. The space (Bare Scheme) will be allotted on 22nd February 2018 after 11.30 a.m. The stalls should be vacated by 9 p.m. on 25th February 2018.
Exhibitors must occupy the space allotted not later than 9.00 a.m. on 23rd February 2018 or else the organisers reserve the right to re-allot the stall.
The Organisers reserve the right, to reallocate or resize spaces under special circumstances. The organisers also reserve the right to cancel booking approved on basis of misleading or false information, or if the requirements for participation (rental charges are not received in full at the mentioned dates prior to the event) are no longer met by the applicant.
The exhibitors should accept that changes might take place in the other stands at the beginning of event. No claims for damages by either party would be entertained.
Under 9 sqm. shell scheme stall, 2 chairs, 1 Table, 3 spotlights, electricity connection of 300 watts. socket, 2 entry passes will be provided to the exhibitor.
Under bare scheme/ Open to Sky Bare Space only electric connection will be provided. Other structure and furniture has to be arranged by participants themselves or through official vendor.
The exhibitors are responsible for the setting up of their structure, it's maintenance during the event and the dismantling after the event.
The height of stand and decoration materials should not exceed 3.00 meter.
Music systems and special lights used inside a stand should not cause inconvenience or annoyance to other exhibitors or visitors. Any complaint received will result in termination of such display.
Exhibits must be positioned / displayed / demonstrated such that they will not intrude into the pathway / public space or cause hazard to visitors / other Exhibitors.
Any exhibit or process, which generates noxious or toxic fumes, or smoke of any kind, is strictly prohibited. Also no fuel or inflammable material is allowed in the exhibition premises.
All stand designs are expected to be ready on the first day of the exhibition, four hours before the inaugural time. Also dismantling of the displays will not be allowed before the closing time on the last day of the exhibition. Exhibitors are only permitted to distribute brochures or other advertising material from within their own stand. The display, distribution or presentation in any form outside the demarcated area is prohibited.
Exhibitors are requested to note that they would require a Gate pass for security purposes, in case they wish to take any exhibits / items out of the fair grounds. The Gate pass would be available on written request at the office. A final Gate pass would be needed on last day for the exhibitors to move out of the fair grounds.
The prefabricated stall holders should get their electrical works done from the electrical contractor appointed by the organisers only. If the exhibitors are getting own generator sets & electricians, should they seek the prior permission of the organisers. Requisitions for Power Points and Power Required (kW) should be made before 10th Jan 2018. Details about your electrical load consumption have to be informed well in advance. Extra electricity charges will be charged.
The general cleaning of the venue is the responsibility of the organisers. Cleaning of individual stalls & exhibits is the responsibility of the exhibitors. Such cleaning should be done everyday prior to the opening of the event.
While all reasonable steps for the protection of property and exhibits are taken, including the employment of private security officers, the organisers do not by regulations governing the exhibition, accept any responsibility for loss of or damage to the exhibitors or contractor's properties within the exhibition grounds.
In addition to any rights or reservations already specified, the organizers reserve the following rights:
The information, terms & conditions in this catalogue/page are subject to alteration or deletion or alteration the organisers will keep the exhibitors informed.
All matters in connection with the exhibition not provided for by these terms & conditions, shall be settled or determined by the organizers, whose decision in relation thereon shall be final.
To remove from the exhibition grounds the goods of an exhibitor, who may contravene any of the rules or regulations in force.
In case of cancellation or postponement of the exhibition caused by natural calamities (act of God), or fire or rain, Governments instructions and/or any other reasons, no refund will be given and the exhibitors shall comply with the decision of the organizers.
For event that has already commenced if the Organisers are compelled to cancel or shorten an event that has already begun, as a result of unprecedented circumstances, exhibitors are not entitled to assert claims for repayment or exemption from the stand rental charges.